SPEDfisc Overview
SPEDfisc manages the fiscal side of special-education services - the vendors who provide them, the master contracts that authorize them, and the rates you pay.
What SPEDfisc does
Special-education services are often delivered by outside providers - nonpublic schools, therapists, and agencies - each under a formal contract with your agency. SPEDfisc keeps all of that in one place: who your vendors are, what services each is contracted to provide, the rates for those services, and the signed master contract that ties it together.
When contract terms are set in SPEDfisc, the system can generate the full, formatted contract document for signature - the same language every time, with each vendor's specifics filled in automatically.
Track vendors
Maintain a single record for each provider, including contacts and the services they're approved to deliver.
Build contracts
Assemble a master contract from a vendor, a term, the services included, and the rates for each.
Generate documents
Produce the signature-ready contract - cover page, terms, and rate exhibits - from the data you entered.
Key concepts
SPEDfisc is built around four records that connect to one another. Understand how they relate and the rest follows.
Vendor
An organization or individual that provides services - a nonpublic school, a related-service provider, or an agency. The vendor record holds identity and contact details and is the anchor every contract points back to.
Master contract
The formal agreement between your agency and one vendor for a given period (for example, the 2026-2027 school year). It brings together the vendor, the term, the services covered, and their rates - and it's the record the printed contract document is generated from.
Service
A specific type of support a vendor provides - say, speech therapy or a day placement. Services are added to a contract as line items, each with its own rate and period.
Rate
The agreed price for a service, such as a daily basic-education rate or a per-session rate. Rates live on the contract's services (and, where applicable, on a separate rate schedule), and they flow directly into the generated contract's rate exhibits.
A vendor has one master contract per term. Each contract lists the services that vendor will provide, and each service carries a rate. Change a rate on the contract and the generated document reflects it.
The vendor portal
SPEDfisc includes a separate, self-service vendor portal. Vendors you invite can sign in to review their contract information and submit what you request from them - reducing back-and-forth email and keeping records current at the source.
Vendors only ever see their own information in the portal. Your internal SPEDfisc data stays private to your staff.